Finalize Contract

Our goal is to provide you with friendly, professional & quality service. We prefer not to provide you a list of legal terminology, however there are factors beyond both our control and your control, such as weather and emergencies that may arise before or during your event. We also understand emotions may come into play since this may be a special day. If factors arise and we can't mutually agree on a fair outcome, then the terms and conditions written here are the only acceptable terms of negotiation. By making your deposit payment or payment in full, you are agreeing to these terms and conditions described on the front invoice and below. Please read the following and feel free to call anytime with questions or concerns.

DEPOSITS & FINAL PAYMENTS

DEPOSITS: An initial deposit in the amount of 50% of your event total is required to confirm your event date along with a signed copy of this contract. This deposit is non-refundable inside 21 days from your event date. The final balance for your equipment rental is due 14 days prior to event date. For reservations made inside 14 days, the full payment is due to confirm the reservation. Your date is NOT CONFIRMED unless we have received your deposit and signed contract.  Deposits for commercial and governmental customers will be detailed in your invoice if it varies from this policy.

FINAL PAYMENTS: Your screen rental is subject to cancellation if we have not received your final payment 14 days prior to your event. If you cannot make the final payment at least 14 days prior to your event date, please notify us so that we can make alternate acceptable payment arrangements, or cancel your reservation in our system.  There is a $35 charge for all returned checks.  Final payments for commercial and governmental customers will be detailed in your invoice if it varies from this policy

INFORMATION & TERMS

We place a large tarp on the ground that is roughly equal to the above dimensions.  The inflated screen will sit on the tarp.  The sound system sits just in front of the screen at the corners.  The projector will sit on our projection table approximately 10-35 feet in front of, or behind the screen (for rear projection), depending on screen size.  The projector table is not tall and your guests can sit in front of, behind or beside the projector table. The screen will NOT fit under most awnings, pavilions or many trees due to the height.

EVENT DAY RESPONSIBILITIES 

 1. RENTAL PERIOD: Please verify the Movie Start Time on your invoice.  This is when we start the movie or entertainment you provide.  If you desire to start later, please inform us when we call you the morning of your event.  Your Host is expecting a 2 - 2.5 hour event (not including setup/breakdown time).  If you start late, and your show runs late, you are agreeing to an extension of your rental agreement starting with the 15th minute after your scheduled end time at a rate of $50 per 1/2 hour, with a 30 minute minimum, no pro-rating.

 2. EVENT DAY CONFIRMATION CALL: You must be available to take our call between 11:00 AM - 1:00 PM so that we can confirm your event with you verbally. This call ensures you that we have not forgotten your function.  We will also discuss details about your event Host and weather.  We are not able to dispatch our FunFlicks Host, unless we speak with you and confirm your event for that day. You can agree to receive a text message confirmation from us in lieu of a phone call, if weather is "nice" for the day of your event (less than 20% chance of rain and winds forecasted less than 15 MPH)

 3. FUNFLICKS HOST ARRIVAL: Your FunFlicks Host will arrive approximately 1 hour before Movie Start Time indicated at the top of this contract (1.5 hours prior for Popcorn Events).  Your FunFlicks Host will may you approximately 30 minutes-2 hours before this arrival time to introduce himself/herself and review driving directions.  Sometimes a Host may be delayed due to traffic and other circumstances.  We don't consider a Host late unless the movie did not start on time.  If your Host is running behind, he/she will call you en-route to keep you informed of arrival time.  Understand, this equipment can be set up in as little as 30 minutes.  We tell the Hosts to arrive 1 hour prior to show time to allow for any emergencies or problems with your set-up location, etc.  There is buffer room to allow the Host to have a complete set-up ready by the official Movie Start Time indicated at the top of this contract.

 4. FUNFLICKS HOST RESPONSIBILITIES: Fully hosted events are subject to host availability and are not guaranteed.  This means that we reserve the right to have our host deliver, setup and break down your equipment as scheduled, but not stay on-site during the entire event. Your FunFlicks host is provided to deliver & setup equipment, change media, connect gaming consoles & serve popcorn (where applicable), make adjustments and breakdown equipment at the end of your rental period. Our hosts love to help and will do just about anything to make your event great (and earn a tip!), but please refrain from asking them to be a referee, janitor, MC, babysitter, timekeeper, lifeguard, waiter or other activities outside their primary duties listed here.

5. PARKING & UNLOADING: Customer must provide an area for parking and unloading within a reasonable distance from equipment setup location, including any permits or passes needed. We are not responsible for a late start time if our host is required to unload from a far distance.

6. SETUP & BREAKDOWN OF EQUIPMENT: Fully hosted events are subject to host availability and are not guaranteed. We reserve the right to drop off equipment at your location. If we must drop off equipment for your event, it is agreed that a FunFlicks representative is the only person to deliver, setup, breakdown and put away equipment. Customer is not to move the equipment in any fashion other than inserting media into DVD/Blu-ray player, pushing play/stop buttons, turning projector on/off or adjusting volume. Customer assumes the risk and responsibility for damage for all other actions. In the event of rain, customer is expected to move and/or cover equipment to protect it from water damage.

7. SCREEN LOCATION, SIZE & SURFACE TYPE: You are responsible for ensuring our screen will fit at your location. Please refer to the Screen Sizes & Projection Distances above. We normally secure our screens by placing stakes in the ground and securing ropes to the screen. If your event is held on concrete or other surface that will not accept stakes, you will need to provide weighted items to tie off to. Examples would be 35-50 gallon trash cans filled with water, large concrete cinder blocks, anything that weighs 50+lbs. We would require 4-8 weighted items depending on wind that night. If there are sprinkler systems in the area, please ensure they are turned off for the duration of your rental period.

8. LIGHTING: Make sure there is the least amount of light possible in the area where the screen will be located. Because many of our screens are capable of both front & rear projection, any lights behind the screen may be seen through the screen during your film. Please keep this in mind when selecting a location for your screen rental.

9. ELECTRICAL REQUIREMENTS: You must provide 1 110volt/20amp electric circuits/breakers. For distance over 100 ft from screen setup location, you must also provide 12 gauge extension cords. We provide the first 100' as part of our setup. Screen location can be no farther than 300 ft since your breaker will likely trip due to such a long cord run. If you provide a generator, a model with 3500+ watts and 2 separate breaker/circuits is required. We are not responsible for power issues arising from tripped breakers or if a customer provided generator will not power our equipment. Generators are available from us at an additional charge.

10. CUSTOMER PROVIDED MEDIA: You are responsible for providing a commercial DVD or Blu-ray disc for your event.

1. We are not responsible for custom burned media that does not work in our equipment.
2. Any public performance licenses associated with any movie or media to be played or any other permits required by any regulation are the sole  responsibility of the customer.

11. NON-MOVIE EVENTS: If you are using our equipment for something other than a movie, please note the following:

1. Live TV Events: Customer is responsible for providing a fully functional cable or satellite box extended to the location where our projection table will be setup. Live TV Events require an additional charge as part of your reservation.

2. Video Gaming Events: Customer is responsible for providing all video game consoles, games, controllers and any other equipment need to play.  The use of video gaming on our system any time during your event requires the purchase of the Video Game Option as part of your reservation. NOTE: Be sure to let FunFlicks know what type of output your equipment supports(HDMI, RCA/Composite, etc), so we can insure we bring the appropriate hardware to support it.

3. Laptop/PC Connections & Presentations: Our projection systems support VGA connections for video. Customer is responsible for providing a working laptop/PC with a VGA connection. We are not responsible for incompatibility with your system, software or connection types.  NOTE: Be sure to let FunFlicks know what type of output your equipment supports (HDMI,VGA/3.5MM speaker jack, etc), so we can insure we bring the appropriate hardware to support it.

12. CUSTOMER RESPONSIBILITY: It is the customer's FULL RESPONSIBILITY to ensure the safety of our host & equipment, and will be held 100% liable for damage due to recklessness, vandalism, neglect, accident, sprinkler systems, or for whatever reason will be the responsibility of individual/company listed on our invoice as Customer. Full payment for damage to equipment or labor for cleanup will be expected within 7 days of your event. You will be charged a minimum fee of $150 should sprinkler systems come on and get our equipment wet. This covers our time for cleaning and drying all equipment. Your actual charge may be higher once we determine actual damage to our equipment.

WEATHER POLICY: 

We DO NOT cancel your event for weather related reasons until the day of your event.

Weather predictions change (often!) --- we want to give you the opportunity to have the event, so we do not allow weather related cancellations or rescheduling until the day of your event. If you do cancel/reschedule your event prior to the day of your rental, you will be required to pay a rescheduling or cancellation fee (see Fee Schedule).

50%+ CHANCE OF RAIN: If there is a 50%+ chance of rain or if winds are forecasted to be 18+ MPH (less for larger screens)  for the period starting two hours before, during and two hours after your event, we reserve to the right to cancel your rental for that date in order protect our equipment and the safety of our hosts.  We also reserve the right to setup our screen parallel to the wind regardless of where customer would like placement, in order to minimize possible wind damage to our screens.

LESS THAN 50% CHANCE OF RAIN: We will mutually discuss and agree to proceed or postpone using the Proceed/Postpone Weather Options listed below.

PROCEED/POSTPONE WEATHER OPTIONS: It is agreed by both parties that www.weather.com is the tool used to verify weather percentages. Simply visit www.weather.com the morning of your screen rental.  Put in your zip code and click hour-by-hour.  This is the only tool we use to predict the weather.  You have until 2:00 PM on the day of the event to make a final decision, using the following four options:

1. Move your event indoors: (keep in mind our screens are very tall and will not fit in most residences). If you move your event indoors and you need to move down in screen size in order to fit your available location, there are no refunds or discounts for changing screen sizes due to weather and indoor requirements, and smaller screens are subject to availability.

2. Postpone/Reschedule: You can reschedule your screen rental in accordance with the Weather Assurance Plan chosen during your reservation (Weekday or Weekend).

3. Take Your Chances: If you choose to have our host dispatched to your location and we cannot complete your event due to poor weather conditions, you will not receive a refund and another event will not be scheduled. This would constitute your event!

4. Proceed With Backup Plan: We will dispatch our host to your location at your request, with the following agreement in place. Should your event be cut short (less than 1/2 way through movie) due to weather once our host has been dispatched, you agree to pay a host fee of $149 along with your original mileage charge, and we will reschedule your event in accordance with your selected Weather Assurance Plan.

FunFlicks does not refund event payments in case of weather related cancellations. You will have the remainder of the current season to reschedule your movie screen rental in the case of inclement weather. For events orignially scheduled for October or November, you will have up to April 30 of the following season to complete your event.  Your options for reschedule dates are governed by the Weather Assurance Plan that you chose at the time of your booking. FOR 10' AND 16' SCREENS, RESCHEDULE DATES ARE LIMITED TO SUNDAY-THURSDAY unless you purchased an upgrade to the weekend Weather Assurance Plan at the time you made your reservation.  All other screen sizes will have a Weather Assurance   Plan commensurate with the day of the week originally booked. 

ADVERTISING, PHOTOGRAPHS & PROMOTION: The Lessee gives its full consent and permission to FunFlicks of Central Virginia, its local affiliates and contractors, their sponsors and/corporate sponsors, their successors, licensees, and assigns the irrevocable right to use, for any purpose whatsoever and without compensation, any photographs, videotapes, audiotapes, or other recordings of people and activities that are made during the course of this Event. In addition, FunFlicks may show logos, commercials, public service announcements and limited advertising on the screen before or after your entertainment period.

MALFUNCTIONING EQUIPMENT: If the equipment malfunctions or fails as a result of normal use during an event, FunFlicks will attempt to replace the equipment with similar equipment in good working order, if available, as soon as possible. FunFlicks is not responsible for any incidental, consequential or emotional damages caused by delays, equipment malfunction or otherwise. FunFlicks will make every attempt to provide a successful screen rental for your function. All equipment is new and under warranty for your assurance - however there is always a risk of malfunctioning equipment. FunFlicks will not be held responsible for a cancelled or incomplete function, other than a rescheduled event (subject to availability) should our equipment fail and you do not get an event on your scheduled date.

COMPLETE AGREEMENT: This signed Agreement contains the entire agreement between the Lessor and the Lessee. No amendment, whether from previous or subsequent negotiations between the Lessee and the Lessor, shall be valid or enforceable unless in writing and signed by all parties to this contract. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions hereof.

This contract, after signing, is a legal and binding contract. To cancel or reschedule, sufficient notice must be given in accordance with the terms outlined in this contract. Any rescheduled event is subject to availability at the time of cancellation or postponement.

I HAVE READ THIS CONTRACT AND AGREE & UNDERSTAND THE CONTENT.